Administrative Assistant - Finance
Summary
| Title: | Administrative Assistant - Finance |
|---|---|
| ID: | 17 |
| Department: | Whiting Services |
| Location: | Monee, IL |
Description
Whiting Services, Inc. is seeking a Finance Administrative Assistant to support various office and accounting administrative functions in our Monee, IL corporate office.
Whiting Services, Inc. focuses on the inspection, servicing and modernization of overhead cranes and railcar lifting equipment.
Whiting Services, Inc. focuses on the inspection, servicing and modernization of overhead cranes and railcar lifting equipment.
Duties include:
- Accounts Payable:
o Inputs approved vendor invoices into Quickbooks.
o Inputs approved employee expense reports into Quickbooks.
o Verifies accuracy and compliance with approval process.
- Accounts Receivable:
o Generates and transmits customer invoices and credit memos.
o Processes customer remittances.
o Follows up with customers on any collection issues.
o Resolves unauthorized deductions.
- Month End / Other Accounting Responsibilities:
o Balances intercompany accounts payable and receivable to appropriate affiliate companies’ accounts receivable and accounts payable balances.
o Assists Senior Accountant as needed with:
• Sales tax reporting
• Reconciliation of expense reports to credit card statements
• Balancing of cash account
• Posting journal entries
• Maintaining sub ledgers
o Assists as needed with other accounting and/or administrative tasks.
Uses: Microsoft Office (incl. Excel, Word), electronic documentation readers (Adobe, company created system), accounting software, company MRP system.
Job Requirements:
- High school diploma or GED required, some college accounting highly preferred.
- Solid knowledge of Microsoft Office (incl. Word, Excel).
- Experience with financial software.
- Ability to multi-task and maintain organization in a fast paced environment.
- Strong communication skills, both verbal and written. This position communicates within multiple levels of the organization on a daily basis.
- EEO Employer M/F/V/D
Benefits include medical, dental, vision, life and disability insurances. Profit sharing opportunities.
This opening is closed and is no longer accepting applications
